It is not our task to manage everything and go to the neuroses clinic. Time management is the ability to sort things out so that everyone gets a share of attention and you have the energy to rest.
If you’re often late and never manage to get anything done, start with something simple: for a week, write down exactly how long each task takes. It will probably turn out that “a few seconds” on social media actually means an hour, and the boring, drawn-out meeting only lasted twenty minutes. When the statistics accumulate, you will understand where to find time for everything that the hands of taste have not reached.
“Eat a frog”
The method was invented by business coach Brian Tracy. Among your things, there are probably those that are disgusting to think about. So don’t think about it: attack them first. All that remains is to be proud of yourself and move on to simpler tasks.
If there are several very difficult things to do, choose the most unpleasant one. According to economist Vilfred Pareto, 20% of efforts produce 80% of results, and “frogs” are often included in this statistic. One more reason to get rid of it as quickly as possible!
Pomodoro technique
This technique, which entrepreneur Francesco Cirillo named after the kitchen timer for tomatoes, has been around since the 80s. The classic version: you work 25 minutes without distractions, take a 5 minute break, after the fourth cycle you increase break at 15-30 minutes.
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You can improve your schedule as you wish: let’s say you devote 40 minutes to work, 10 minutes to rest, and at some point you take a break from work for a whole hour. 52/17 or 90/30 – the intervals can be different, the main thing is not to give procrastination a chance. There is no need to buy a mechanical timer: use your phone’s alarm clock.
Rule 1-3-5
Have a lot of things been accumulated? Call arithmetic to the rescue! Solve one large task per day (filing documents for a tax deduction, preparing a quarterly report), three medium ones (dismantling a shelf in a closet, finding a birthday present for your partner) and five small ones (taking out the trash, reading a chapter of a book).
If all problems seem large or medium (or their magnitude is difficult to assess), deal with fewer of them, but every day.
Kanban method
The Japanese are masters in the art of organizing everything, take advantage of their experience. Create a table on your computer or smartphone with three columns: “Must be done”, “In progress”, “Done”. Add a list of tasks on the left and move them to the right as they are completed. There are applications in which all this looks beautiful: for example, Kaiten, Singularity, MeisterTask.
If seeing progress is important to you, get a magnetic board and pieces of paper with magnets.
Eisenhower method
Divide all tasks – very different, regardless of their volume – into four categories: “Urgent and important” (start), “Urgent but unimportant” (plan), “Important and not urgent” (assign to someone) , “Not urgent and not important” “(put aside or delete).
Do them in this order – and maybe time will be on your side!
Text: Dina Svobodina
Source: The Voice Mag
Ben Stock is a lifestyle journalist and author at Gossipify. He writes about topics such as health, wellness, travel, food and home decor. He provides practical advice and inspiration to improve well-being, keeps readers up to date with latest lifestyle news and trends, known for his engaging writing style, in-depth analysis and unique perspectives.
