For Juliana Lobato, owner of the product of valid Solçants, a rigorous management of documents is a strategic tool necessary for the legal certainty and mitigation of corporate financial risks
According to a survey of KPMGThe maturity of conformity – compliance with ethical laws, regulations and standards – in Brazilian companies reached its highest level since 2015, when the survey started. On a scale from 1 to 5, the index reached a score of 3.09, an evolution compared to 3.07 recorded in 2021.
In search of 106 companies in Brazil, with collection of data of compliance pillars such as governance, culture, risk assessment, ethical line, policies and procedures.
Juliana Lobato, administrative director of valid solutions, explains that the evolution of compliance in Brazil represents an opportunity for businesses Documentary management. Valid, for example, offers automation, control and compliance solutions to other societies, trying to play a role of partner of compliance and human resources (human resources).
“The market management market focused on the area is in full increase in Brazil. The complexity of the legislation and the high volume of disputes create a constant and growing demand of solutions that bring safety and efficiency to the personal department and human resources,” says Lobato.
In your opinion, rather than a bureaucratic problem, the Documentary management rigorous is a strategic tool necessary for the legal certainty and mitigation of the risks of financial companies in the country
“Audit and inspections are increasingly severe. The absence or irregularities in documents such as the health certificate at work (ASO), the medical supervision program for professional health (PCMSO) or regulatory standard training registers (NRS) can lead to strong evaluations”, Lobato detail.
In addition, the consolidation of work laws (CLT) and collective conventions are full of details and deadlines. Efficient documentary management, says the manager, automates the control of validity and requests, reducing the risk of human failure.
He still takes care of the cases involving the complaints of the work. “The burden of proof of many facts (such as the correct payment of the extraordinary or the delivery of DPI) is from the company. Having a document management system can guarantee that the necessary test is quickly accessible and with legal validity (digital signature, for example) and can increase the possibilities of success in the process”, he says.
Second Article Posted by The Portal Power360In 2024 the number of legal causes of the work reached 4 million in the work court, being the greatest volume in 15 years. Compared to the previous year, the growth was 16.1%.
Challenges and use of technology
Lobato states that the document management area offers challenges, such as the need to be always updated with labor law and NRS, integration with customer systems and even the digitization of old paper collections.
“The challenge is to offer an efficient and safe service to scan and organize documents in an integrated way in order to avoid reworking and guarantee the consistency of data,” he underlines.
For this, technological innovations such as Artificial intelligence (AI) It can play an important role. “In the valid, for example, our technology is equipped with artificial intelligence that examines documents in real time, generates automatic notices, validates information and tries to ensure that outstanding problems do not pass unnoticed. There is also space for life, advanced encryption, compliance General law on personal data protection (LGPD) and ISO 27001 certification “, concludes the administrative director.
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Source: Terra
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