Technology offers solutions for automatic classification, optical character recognition and work flow automation
Summary
The use of the AI in the scan of documents can increase productivity, reduce costs and automate processes, although it faces challenges such as high costs and lack of qualified personnel.
More than half of the services in the services sector still operates with physical documents and manual records, also in a scenario of growing corporate digitization. According to Joyfill Survey, 60% of companies operating on the field, from field service providers to maintenance companies, maintain paper modules as a basis for operating processes. The study underlines that this reality is synonymous with risks.
Artificial intelligence (AI) is an alternative that has gained space to transform this reality, since the tools that use technology allow to automate the processes that previously depended exclusively for manual work.
According to a survey conducted among network soil customers, the incorporation of AI in software such as Adobe Acrobat is spreading the use of this technology, allowing companies to follow the entire life cycle of documents, from digitization to archive, establishing a document and a file management system.
The implementation of these technologies becomes even more relevant when considering the data of McKinsey, cited by Accesscorp, which reveals that workers spend almost two hours a day to search for documents, at the risk of not finding what they need.
Would increase precision, but it brings challenges
One of the first progress provided by the AI is in the optical recognition of the characters (OCR), considered more precise and efficient. In a printing interview, the director of the solo network marketing Audreyn Justus explains that integrated OCR technology can recognize the text in a wide range of documents, regardless of the quality of the image or the type of origin.
This ability is useful for companies that deal with great volumes of physical documents. Researchers from the Federal University of Paraná (UFPR) show that IA facilitates the automation of repetitive activities and reduces the margin of human error, according to a study published in the magazine P2P & Innovation.
For sectors that require rigorous control of conformity, such as financial, legal and health, the detailed analysis of the documents is underlined as fundamental. The formation of conformity integrates the process to ensure that the teams include the regulatory implications of the data processed by artificial intelligence.
For the digital specialist and CEO of Doc Security Fabiano Carvalho, the absence of standardization in the processes of storage and management of documents is a recurring challenge. According to him, companies use different methods of categorization in their sectors, which makes the integration of information more difficult and prevents the implementation of good governance practices.
Cost reduction and increased productivity
McKinsey consultancy data show that companies that implemented file digitization systems have recorded greater productivity of up to 30%. The time needed to perform repetitive tasks decreased by 90%, while digital processing reduced documentation costs by 40%.
The researchers of the Federal University of Paraná (UFPR) underline that the electronic management of documents represents a contemporary approach, allowing the storage and administration of files with data and information. With the use of technological tools, when a manager or a team member must access a document, you can simply access an online platform and search to find your digital version in a few seconds.
Future challenges and perspectives
Despite the benefits, digitization has yet to face obstacles. According to data presented by AcquiCorp, the main scan obstacles include the high costs of technological solutions (80.8%), the lack of qualified personnel in companies (54.6%) and economic risks (49.5%).
In Brazil, the federal government has already digitized 89% of its services, generating an annual economy near R $ 23.2 billion. In the private sector, 84.9% of medium and large industries already use advanced digital technologies, with leading cloud computing implementations, with the adoption of 73.6%.
Solist network research indicates that accessibility has become one of the greatest advantages offered by artificial intelligence. In the past, the implementation of a state -della technology -arto was a privilege of large companies. However, competition on the market and the development of cloud technologies have made it possible to make these solutions available at cheaper prices, with companies opting for flexible signature models or payments for use.
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Source: Terra
Rose James is a Gossipify movie and series reviewer known for her in-depth analysis and unique perspective on the latest releases. With a background in film studies, she provides engaging and informative reviews, and keeps readers up to date with industry trends and emerging talents.
