Online sales leave traces and failure to pay the taxes due can make future activities unviable
The digital market is growing exponentially in Brazil. According to data from Abcomm (Brazilian Association of Electronic Commerce), in 2023, Brazilian e-commerce revenues reached R$185.7 billion. In total there were 395 million orders and 87.8 million virtual consumers.
For this year, expectations remain positive, Abcomm Forecast predicts that revenues from virtual stores should exceed R$ 200 billion, with more than 90 million virtual shoppers. Given the increase in sales, the risks of not being in compliance with taxes also increase.
With the IRS looking to raise revenue and digital sales leaving traces, it’s not hard to see that such a large market won’t be left out of paying taxes. “This is a big risk, as many new entrepreneurs take advantage of regulatory loopholes to avoid paying taxes such as ICMS, but risk being classified as tax evaders and it is not difficult to get caught as payments are made via debit/credit card and Pix, which facilitates monitoring,” warns the CEO of Controlle, an online financial management platform, Tiago Vicente.
The ICMS agreement n. 166, published in September 2022, requires banks and financial institutions to report, through the means of payment information declaration (DIMP), all financial transactions, including Pix, to the Federal Revenue Service. The cross-referencing of information concerns all entrepreneurs, even if not registered in the ICMS taxpayer register, also covering those who provide services.
The Federal Revenue Agency may understand that all transactions made in the accounts of individuals and entities are related to a specific CNPJ. In other words, entries received on the entrepreneur’s CPF can also be considered business income.
The government will come looking for you
The big caveat is that, when paying any taxes owed, the digital entrepreneur knows exactly what amounts they will be responsible for at the time of sale. However, by not doing this, he might even have higher margins in the beginning, but he never knows when the revenue will knock on his door and how much he will pay after being fined.
“The great advantage of having organized financial management through the use of online platforms is that the entrepreneur does not run fiscal risks, can issue invoices quickly and organize his cash flow, especially when the quantity of invoices is enormous and the entrepreneur does it, we don’t have a structured financial team,” he explains.
Vicente notes that there is no longer a way to stop issuing invoices for all sales received, even if the customer doesn’t request it. “Since the Revenue Agency has access to information on your transactions made with credit, debit and Pix cards, it will easily cross-reference this data with the invoices issued and we already know the end,” he underlines.
The risk is not only that of not issuing invoices
It is not enough to just issue invoices, companies must also be aware of possible requirements relating to proof of accounting movements. This concern has caused searches for document retrieval services for .
According to a study carried out by the startup Revizia, specialized in auditing and tax compliance, as of August 2023 the platform had recovered more than 20 million documents of this type. Revizia CEO Vitor Santos explains that the loss of XML can result in the recovery of taxes the company leaves behind, as well as imply severe penalties if they fail to record them in the digital files.
“When such documents are lost, the company is exposed to sanctions and may pay fines that can exceed one thousand reais per lost document. Both the fear of fines and the sense of opportunity for a possible recovery of unduly paid taxes add up, causing a strong impulse in the race to search for lost banknotes, ”he says.
In the ranking of the five most retrieved types of XML documents, the Revizia studio focuses first on the Electronic Tax Coupon (CF-e-Sat), then on the Electronic Invoice (NF-e) and finally on the Electronic Consumer Invoice (NFC-e). ). In fourth place we find the Electronic Bill of Lading (CTe) and in fifth place the Electronic Service Invoice (NFS-e).
The executive explains that the recovery of XML files generally occurs through specific software or systems. According to him, it is possible to recover invoices through the NFe portal. Furthermore, state finance departments (Sefaz) have electronic invoice consultation services with the possibility of manually downloading note by note.
“By choosing to service with methods like these, companies could be able to find around 20 banknotes every five minutes, a very small amount considering the amount of possibilities and needs. For this reason, independent solutions have been developed, specifically dedicated to the implementation of this service, as in our case, which increase the efficiency of this work up to a list of five thousand documents every five minutes,” he says.
In addition to greater speed in volume multiplication, Santos says that Revizia’s solution can charge up to 10 times less than the average price charged by the market, which is R$0.55 per document recovered.
“Our process involves connecting with third-party systems that are experts in captcha breaking, thus eliminating the time-consuming work of manually identifying from note to note,” he explains.
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Source: Terra
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